Project Management Support Specialist, LICA 10

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short and long term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce � a strength that helps us better understand and address our partners' needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information Job specific

Asia Regional Office

Based in Bangkok, the Asia Regional Office (AR) supports UNOPS' offices throughout the region, providing programme, project, partnerships, management and oversight support, and managing human resources.

The Asia Regional Office helps ensuring that programmes and projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Functional Responsibilities

Under the guidance and supervision of the Regional Management and Oversight Senior Advisor, the Project Management Support Specialist is responsible for operations, management and oversight analysis and reporting. The Project Management Support Specialist promotes a collaborative, client focused, quality and results oriented approach. She/he works in close collaboration with the operations, programme and project management teams within AR and HQ as required. The incumbent is responsible to abide by administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. More specifically, the duties of the Project Management Support Specialist include the following:

Ensure that AR is in full compliance with UNOPS rules, regulations and policies;

Implement corporate and regional operational strategies, assist in the establishment of management targets and monitor achievement of results;

Analyse and report on business processes and identify opportunities to improve efficiency and effectiveness of such processes;

Provide operational support for missions and audits, conducting necessary preparation work prior to such missions and audits;

Oversee the planning, preparation and execution of regional workshops and retreats for AR personnel, including developing schedules, presentations and briefing materials;

Provide substantive research, analysis and reporting, including contribution to briefing materials and portfolio summary notes for management reports and for programme development needs;

Analyse and report on the performance of country offices and make recommendations for improvements;

Manage the investment funding portfolio throughout the process, from proposal submission to update reports and final closure;

Prepare regular and ad hoc management reports as needed;

Analyse and report on budget expenditures and assist in advising the Regional Management team on budget status, ensuring that funds allocated is not exceeded or that additional funds are allocated when required;

Undertake regional performance monitoring;

Analyse project financial reports;

Provide responses to queries on financial and administrative matters from HQ and AR offices;

Provide support for HQ and Regional initiatives; and

Be a regional focal point for training, knowledge management, oneUNOPS ERP, oneUNOPS Project and oneUNOPS Report.

Functional Competencies

Knowledge Management and Learning.

Promotes a knowledge sharing and learning culture in the office.

Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plans and applies newly acquired skills.

Development and Operational Effectiveness.

Ability to undertake strategic planning, results based management and reporting.

Ability to analyse business processes in accordance with relevant UNOPS rules and regulations.

Ability to work at a consistently high level of accuracy.

Focuses on impact and result for the client and responds positively to feedback.

Consistently approaches work with energy and a positive constructive attitude.

Builds strong relationships with clients and external actors.

Remains calm, in control even under pressure.

Demonstrates openness to change and ability to manage complexities.

Education/Experience/Language requirements

Education

Master's degree / Advanced university degree in business administration, financial management, project management, public administration, international relations or relevant discipline preferred;

Bachelor's degree in same subjects with additional 2 years of experience acceptable in lieu of Master's degree.

Work Experience

Minimum 5 years of progressive experience in programmes or operations at the national and preferably international levels providing support in a multicultural setting; relevant experience should also include knowledge of Finance and Reporting.

Experience working with UN/NGO's and/or post conflict environments is an asset.

Experience in supporting projects and team management is an asset.

Language Requirements

Fluency in English (speaking, reading and writing) is required.

Contract type, level and duration

Contract type: ICAContract level: LICA 10

Contract duration: Open ended

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job opportunities/what we of...

Additional Considerations

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Source: UNOPS